Road Commission of Kalamazoo County

Purchasing

Interested in being part of our vendor list? Please complete the attached Vendor Request Form and return to the RCKC.

In response to COVID-19:  The public/bidders are asked to only submit proposals by email to purchasing@kalamazoocountyroads.com.  The email subject line must have the item and date of opening clearly marked. If the bidder/public is interested in participating in a bid/request for proposal (RFP) opening, please follow the participation information below.

Please take notice that a meeting of the RCKC will be providing bid and request for proposal (RFP) openings by Zoom and can be accessed by telephonic conferencing or video conferencing, in a manner in which the bidders/general public and the members of the RCKC may participate by electronic means.  The following participation information will be used for all bids/RFPs at the designated time of each bid/RFP:  Additional information for participation can be found in the Protocols for Bid/RFP Openings.  

Protocols for Bid/RFP Openings

To access the Bid/RFP opening by telephone, please dial (646) 558-8656; Meeting ID 995-3218-4728

To access the Bid/RFP opening by computer, please follow this link: https://zoom.us/j/99532184728; Meeting ID 995-3218-4728

Current Invitations to Bid/RFP: 

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Bid #2021-07: Hot Mix Asphalt (HMA) Plant Mix and Cold Patch (CP-6)
(posted Jan 14, 2021)

The Road Commission of Kalamazoo County (RCKC) invites qualified bidders to submit proposals to furnish and deliver Hot Mix Asphalt (HMA), and Cold Patch (CP-6) materials as specified within.

Proposals are to be submitted by email to purchasing@kalamazoocountyroads.com. The email subject line must have the vendor name, bid number and date of opening. Proposals will be received until Tuesday, February 2, 2021 at 10:45 am at which time they will be publicly opened and read via video conference/telephone.  more

Bid #2021-06: 22A/23A Gravel-Compact in Place
(posted Jan 13, 2021)

The Road Commission of Kalamazoo County (RCKC) invites qualified bidders to submit proposals for furnishing and placement of 22A/23A gravel as specified within.

Proposals are to be submitted by email to purchasing@kalamazoocountyroads.com. The email subject line must have the vendor name, bid number and date of opening. Proposals will be received until Tuesday, February 2, 2021 at 10:30 am at which time they will be publicly opened and read via video conference/telephone.  more

Bid #2021-01: CD Avenue Culvert Install Addendum #1
(posted Jan 12, 2021)

Addendum #1 has been issued to provide additional requirements and clarification to the original RFP. This addendum is issued to modify the previously issued bid documents, and is hereby made a part of the bid documents.

Proposals are to be submitted by email to purchasing@kalamazoocountyroads.com. The email subject line must have vendor name, bid number and date of opening clearly marked.

Proposals will be received by the Road Commission of Kalamazoo County (RCKC), 3801 East Kilgore Road, Kalamazoo, Michigan 49001, until January 19, 2021 at 10:00am at which time they will be publicly opened and read.  more

Bid #2021-02 Bridge Safety Inspection Addendum #1
(posted Jan 07, 2021)

Addendum #1 has been issued to provide additional requirements and clarification to the original RFP. This addendum is issued to modify the previously issued bid documents, and is hereby made a part of the bid documents.

Proposals are to be submitted by email to purchasing@kalamazoocountyroads.com. The email subject line must have vendor name, bid number and date of opening clearly marked.

Proposals will be received by the Road Commission of Kalamazoo County (RCKC), 3801 East Kilgore Road, Kalamazoo, Michigan 49001, until January 19, 2021 at 10:15am at which time they will be publicly opened and read.  more

Bid #2021-03: Tree and Woody Vegetation Control Program
(posted Jan 05, 2021)

The Road Commission of Kalamazoo County (RCKC) invites qualified bidders to submit proposals to complete tree and woody vegetation control services along RCKC roads.

Proposals are to be submitted by email to purchasing@kalamazoocountyroads.com. The email subject line must have the vendor name, bid number and date of opening. Proposals will be received until Tuesday, January 19, 2021 at 10:30 am at which time they will be publicly opened and read via video conference/telephone.  more

Bid #2021-05: Pavement Line Striping & Specialty Pavement Marking
(posted Dec 31, 2020)

The Road Commission of Kalamazoo County (RCKC) and City of Kalamazoo (Entities) invites qualified bidders to submit proposals for furnishing and applying pavement line striping and specialty pavement marking as specified within.

There will be a Pre-Bid Meeting on January 11, 2021 at 1:00 pm. In response to COVID-19 the RCKC will be having the Mandatory Pre-Bid Meeting via video conference/telephone.

Join Zoom Meeting
https://zoom.us/j/95928286130?pwd=aUlaVFBuYXhoY2FYRGZGTHRDQTRSUT09

To join by phone
1-646-558-8656
Meeting ID: 959 2828 6130

Proposals are to be submitted by email to purchasing@kalamazoocountyroads.com. The email subject line must have the vendor name, bid number and date of opening. Proposals will be received until Tuesday, February 2, 2021 at 10:00 am at which time they will be publicly opened and read via video conference/telephone.  more

Bid #2021-04: Hot Mix Asphalt (HMA) Patching
(posted Dec 30, 2020)

The Road Commission of Kalamazoo County (RCKC) invites qualified bidders to submit proposals to provide patching services that include excavating of area to be repaired, furnishing and placement of gravel, and furnishing and placement of hot mix asphalt at various Kalamazoo County locations as specified within.

Proposals are to be submitted by email to purchasing@kalamazoocountyroads.com. The email subject line must have the vendor name, bid number and date of opening. Proposals will be received until Tuesday, January 19, 2021 at 10:45 am at which time they will be publicly opened and read via video conference/telephone.  more

Bid #2021-02: Bridge Safety Inspection
(posted Dec 29, 2020)

The Road Commission of Kalamazoo County (RCKC) invites qualified bidders to submit proposals to perform bridge safety inspection services as specified within.

Proposals are to be submitted by email to purchasing@kalamazoocountyroads.com. The email subject line must have the vendor name, bid number and date of opening. Proposals will be received until Tuesday, January 19, 2021 at 10:15 am at which time they will be publicly opened and read via video conference/telephone.  more

Bid #2021-01: CD Avenue 650' North of D Avenue Culvert Install
(posted Dec 28, 2020)

The Road Commission of Kalamazoo County (RCKC) invites qualified bidders to submit proposals for Culvert Installation as specified within.

There will be a Mandatory Pre-Bid Meeting on January 11, 2021 at 10:00 am. In response to COVID-19 the RCKC will be having the Mandatory Pre-Bid Meeting via video conference/telephone.

Join Zoom Meeting
https://zoom.us/j/93045735680

By phone:
1 646 558 8656
Meeting ID: 930 4573 5680

Proposals are to be submitted by email to purchasing@kalamazoocountyroads.com. The email subject line must have the vendor name, bid number and date of opening. Proposals will be received until Tuesday, January 19, 2021 at 10:00 am at which time they will be publicly opened and read via video conference/telephone.  more

Bid Tabulations

Bid Openings

To conduct Road Commission purchasing operations in an efficient and orderly manner, bids normally are opened at commission offices at a designated time.  In response to COVID-19:  Public/bidders are encouraged to submit proposals by email to purchasing@kalamazoocountyroads.com, mail, service delivery vs. in person.   The email subject line and the sealed envelopes must have the item and date of opening clearly marked. If the public/bidder is interested in participating in a bid opening by conference call, please email purchasing@kalamazoocountyroads.com at minimum of of two (2) business days in advance of the bid opening.

Bid Rejection

The Road Commission reserves the right to reject any or all bids, to waive irregularities in any bid and to accept the bid deemed to be in the best interest of the commission.

Minority Business Equal Opportunity

To ensure that minority businesses have equal opportunity to compete for contracts and sell us their goods and services, the Road Commission administration publishes the request for sealed bids in the daily newspaper and, if appropriate, in trade journals. Also, names of minority business enterprises are added to the bidder's list, as the commission becomes aware of them. In addition, a copy of each bidding notice is sent to the F.W. Dodge Co. and the Builders Exchange for posting at their offices.

INSTRUCTION TO BIDDERS

PURCHASING POLICY